Here are some of the amazing tips that you can use in your MS Word, using the simple Find and Replace commands……
Adding Special Format Words:
When you need to add a specially
formatted word or phrase to your text, you could format each instance of the
word or phase individually, or you could save yourself a lot of time and
keystrokes by having Word’s Find and Replace command format it for you.
For example, suppose
everywhere your company name (XYZ, Inc.) appears as plain text in a brochure,
you would like to replace it with your company logo. You could copy and paste
the logo every time you mention your company name, or you could have Word
replace all instances of your company name with your company logo all at once.
Here’s how to do that with Find and Replace:
- Copy and paste your logo to the clipboard.
- After typing your document, go to Edit | Replace.
- In the Find What box, type XYZ, Inc.
- In the Replace With box, type ^c.
- Click the Replace All button.
Word will replace all
instances of XYZ, Inc. with the official company logo.
Add Text to Exisiting Words:
You can use Word’s Find and Replace function not only to replace
text but also to add to existing text. For example, let’s say wherever
your document refers to a certain client as Mr. Jefferson, you would
like it to read Thomas Jefferson. Follow these steps:
- Go to Edit |
Type Jefferson in
the Find What text box.
- Type Thomas ^& in the Replace With text box.
- Click Replace
You can also use this
function to add text to both the beginning and end of existing text. For
example, to change all instances of March 22 to Wednesday, March 22, 2006, you
would enter Wednesday, ^&, 2006 in the Replace With Text box.